Manage Email Rules In Hotmail Account

When you get messages in your Hotmail account, it will be piled up in your inbox and that would be really difficult to search your inbox. In fact, when you wish to search and find a client’s mail, but you forgotten to take the follow up; it could be a huge loss for your business. Fortunately, Hotmail has a wonderful feature to organize your emails in a systematic manner to avoid any last minute hurdles. You can use Rules to keep the alike messages in a specific folder and keep a track of communication with Follow-up feature.

How to create a rule?

  • From your Hotmail account, go for Choose Rules > Manage Rules & Alerts from the ribbon or select the File tab and then click on Manage Rules & Alerts

  • Here, from the Rules and Alerts dialog box, go to the E-mail Rules tab, and then select New Rule option here

  • In the Rules Wizard, just choose a template, then pick one of the default templates under Stay Organized, Stay Up to Date, or, Start from a blank rule

How email rules help you to manage your Hotmail account?

  • Stay Organized

When you get 1000s of email messages in your inbox, you need to get a specific manner to keep them categorized organized. This is really helpful when you wish to get your important mail available on time. These rules help you not only to file messages, but also to follow-up with such conversation, especially with business clients. You can create a rule for messages from a specific sender or email address. Here, you can define a rule with a certain keyword and that will be flagged for follow-up, categorized as Sales, and moved to a folder named by you.

  • Stay Up to Date

Any such rules will notify you based on keywords or choice you make when you get a particular message in your inbox. You can easily create a rule for your Hotmail account as mentioned earlier. Let’s say you can set a rule to send an automatic reply to a particular message to a mobile device when you receive a message from a define sender.

  • Start from a blank rule

You can start with blank rules which can be modified easily. Any of these are rules that you can create and customize without a rule template will help you. This is the best took to keep your inbox organized.

Read More Information: Toll Free Hotmail Customer Support Service Number

Backup Mail from Hotmail to A USB Flash Drive

Taking back up from Hotmail to a USB flash drive becomes necessary when you have decided to switch to different Yahoo mail account. Nowadays hacking of mail account has become the biggest theft and to be on a safer side you need to keep the backup of the data. The idea of taking the backup is not a bad idea at the time of creating a new email account.

In order to take the backup Hotmail emails to a USB flash drive, you need to learn the process of how to take backup of Outlook account. The steps are easy and you have to make certain that you carefully follow the guidelines and take the backup.

Steps to take backup of MS Outlook account emails:

  • First of all, you need to open Outlook application
  • After that at the top of Outlook ribbon, you need to select File option
  • Then you need to follow Open & Export > Import/Export choice

  • And, you have to select Export to a file option,click on Next button.

  • Enter on Outlook Data File, click on Next button

  • Select the name of the email account for taking backup
  • Include subfolders check box is chosen.
  • Choose Next button

  • With this, you need to enter on Browse for selecting where to save the Outlook Data File and type a file name
  • Enter on OK for moving ahead

  • Under Options, you need to mention what to do when exporting items that previously exist in the file
  • You have to enter on Finish button

  • The backup file is successfully created in your system.

Once you are done with the above-mentioned procedure you can use the backup file and get access to emails on your PC or laptop. These steps will be really helpful for taking backup mail from Hotmail.

You can consult the experts of Hotmail/Outlook in case you find difficulties during the implementation of the above-mentioned process. They are ready to help you even in odd working hours because the experts are available 24/7 to proffer the affordable tech support solutions.

If any issues these steps, consult our expert via toll free Hotmail customer support service number .


Combine Hotmail Accounts into a Single Inbox

People have various email accounts for different purpose of communication. Sometimes, users get one for personal communication and another for professional communication. Yet, it becomes too difficult to manage more than one account with Hotmail. Users, who have 2 and more accounts with Hotmail; can merge them with a single inbox and get access of all mails in a single click.

We have this step-by-step guide for all Hotmail users; they can combine all accounts at a single place and get access of every account easily.

How to combine Hotmail accounts into a Single Inbox

  • First, open your Microsoft Outlook and click on File menu option
  • Here, in the File menu, click on the Account Settings and in the drop down menu that appears, now click on Settings again
  • And then, you will be get the Account Settings window that lists all of your existing email accounts there in front of you
  • You need to make sure you are on the Email tab option
  • After that, click on the email account whose inbox you wish to combine with your account
  • Then MS Outlook will show you with Change Folder option towards the bottom of the Account Settings window
  • From the Change Folder dialog box, you can need to Outlook and then Inbox

  • In case, you want the mail to be delivered to a custom folder, then click on the New Folder to create a new folder for your mails

  • Along this, if you wish to use a new PST file for email, you can go for New Outlook File option here
  • As your contacts, calendar etc are already stored in outlook.pst, it is better to click on Outlook > Inbox as it will save time on backing up files every time you go for a back up

  • After, you have selected the folder you want to store on your device, and now click on OK button
  • Finally, close the Account Settings window
  • Now, your two different Hotmail accounts has been combined successfully
  • If needed, you can combine more by following the same steps

This method is to help you avoid getting troubled by switching from one account to another. You can just sign in to a single account and get the all inboxes there; and you can choose to reply from your own choice of account.

Read more@ Contact Hotmail Customer Care Support Team

Access Hotmail Account in Outlook 2016 is a web-based e-mail service offered via Microsoft. It’s easy to get an account that too by going to the website and hitting the Sign-up Now option. Immediately after that, you have to enter the personal info, create an e-mail address, password. If you are using Outlook on the computer system, then you will get the excellent opportunity for accessing different types of email accounts at one place.

Apart from this, in case you are using Microsoft email account that is ending in,,, or; follow the instructions for adding your account to Outlook 2016.

Let’s move ahead by learning the process of adding a Hotmail account.

The way to add a Hotmail account in Outlook 2016:

  • Initially, you need to open Outlook on your computer system screen.
  • After that, on the File tab, you have to select Add Account.

  • Then you need to select E-mail Account and enter your name.
  • After this, enter the address and password of your email account that you wish to add.
  • You have to retype the password and select Next.                                               Note: Your Outlook will automatically begin configuring the account.
  • On seeing the Congratulations! Message on the window, you have to choose Finish
  • And then you have to restart Outlook.                                                                      Note: Outlook will add your account and then automatically begins syncing your data.
  • On reopening your Outlook 2016 or 2013 account, you’ll find the account you added listed in the left pane.

Therefore, benefits of using Outlook are:

  • You can manage multiple e-mail accounts at one place
  • Option of customizing common tasks into single-hit commands
  • Capability of managing large volumes of e-mail
  • Option of creating e-mail messages that capture attention of people
  • You can receive voice mail transcripts in your mail inbox
  • Searching process is too easy and can get whatever you are looking for
  • You will stay connected to business and social networks
  • Initiating live conversations from your Outlook is possible
  • Your e-mail messages received to the intended audience

If any more information, you can contact toll free Hotmail customer service phone number for any issues.

How To Recover Temporarily Disabled Hotmail Account

Hotmail email account is one of the promising email services. Microsoft Incorporation introduced this email service as the initial era email services. The Hotmail account is easy to use and a regular computer and internet user can use it for emailing and other communication.

Though, Hotmail is easy to use; some users are struggling with it. In fact, they have acknowledged some real problems with it. We have collected the major issues and their respective solution for all Hotmail users.

When a users find that, the account is temporarily disabled; use this quick guide to get it fixed.

Step to recover temporarily disabled Hotmail account 

  • The first step in order to get access of your disabled Hotmail account, visit the link and sign in to your account
  • Once you are done with signing in, you need to provide a phone number to get a security code to be sent to you as text message. It can be any phone that is actively working and can receive text messages for you; need not to be your personal one
  • Meanwhile, text with security code reaches up to you, here enter the security code into the web page and hit enter
  • Now, you have to change your password to complete this unblocking process
  • Finally, you have successfully reactivated your Hotmail account

You can block unwanted senders and Junk mails in to your account using this quick guide.

Steps to block junk mail on Hotmail account

  • Start with signing in to your Hotmail account
  • Now, from the top of the inbox page; simply go to the Settings > Options > Mail > Junk email by clicking on them
  • here, you have to choose the Blocked senders by clicking on it
  • Also, enter the email address or domain that you want to block and choose the Add icon
  • Your final step is to click on Save button

If you are using the Hotmail account on some third-party email client application, you can take help from this server settings guide and fix the issue.

IMAP mail account settings

Incoming (IMAP) Server
  • Server address:
  • Port: 993
  • Encrypted Connection: SSL

Outgoing (SMTP) Server

  • Server address:
  • Port: 25 (or 587 if 25 is blocked)
  • Authentication: Yes
  • Encrypted Connection: TLS


POP mail account settings

Incoming (POP3) Server
  • Server address:
  • Port: 995
  • Encrypted Connection: SSL
Outgoing (SMTP) Server
  • Server address:
  • Port: 25 (or 587 if 25 is blocked)
  • Authentication: Yes
  • Encrypted Connection: TLS

We have given the most common issue experienced by Hotmail users and their fix. In case, you are not sure; you can take help from the Hotmail customer support team.

Transmit the Data from Hotmail to Outlook without Any Problem

As Microsoft has upgraded from Hotmail to Outlook, you will need to upgrade your Hotmail account to Outlook. If you are having a problem transmitting the data from your Hotmail account to Outlook, you can follow the instructions provided below to easily transfer your data from Hotmail account to Outlook account.

Steps to Transmit Data from Hotmail to Outlook

1.) When you will log into your Hotmail account, at some point in time, you will see an “Upgrade” message from Microsoft prompting you to upgrade your Hotmail account to Outlook.

2.) In the message, click on the Upgrade to Outlook button located on the bottom-left corner of the message window. Follow the on-screen instructions to complete the process.
3.) However, in case you have clicked Maybe later button, you may not see the message for some time. In such situation, you can upgrade to Outlook by following these steps:
• Start by logging out of your account.
• Now, go to login page and enter an email address and password of your Hotmail account in the provided field.

• As soon as you will be logged in to Outlook, the whole upgrade process will take place and you will get a Welcome message from Microsoft. Just go through the information, tips, and videos to get familiar with Outlook.
• When you are done with everything, click on the Continue to inbox button.

• Once you are done with the upgrading process, all the email messages and contacts of your Hotmail account will appear just as they were on your Hotmail account.
• And, as you have the same email and password as Hotmail, you can start using the new features of to send, receive, and manage your email.
• Now, as you are done upgrading from your Hotmail account to Outlook, you may want to have an email address. For that, you can set up an alias for your account.
• To set up an alias, click on the Options icon located in the top-right corner of the window. A menu will appear on the screen. Select More mail settings option from the menu.

• On the next window, locate and click on the Option Create an Outlook alias.

• Enter a unique name in the provided field and click Create an alias button.

• Once created, you can use this alias for sending email to your contacts. However, you will need to use your Hotmail email address to log into your account.

If any issues to these steps,can contact our best Hotmail Customer Support Service Number for 24/7.

Block Emails In Hotmail Account

Spam mails and junk mails are constantly filling our inbox daily; unfortunately, we can’t stop them to send mails. This became a common issue with email users as they are unable to stop it; but it is not true. This could be a problem; if you do not know the way to block such unwanted senders in your inbox.

Hotmail users have a privilege here, as they can block such email senders and filter out them to get into their inboxes. This is easy to do; you just need to sign in to your account and get such email addresses and domain blocked. We have a quick guide for Hotmail users to do it easily.

How To Block Emails In Hotmail Account

  • First open the web browser on your computer and visit to
  • After that, log in to your Hotmail account using your user ID and password in the given field
  • Here, click on Hotmail (X), where X is the number of unread emails in your Hotmail account, from the top of the overview page to go to your Hotmail Inbox
  • And now, go and click on Options from the top right corner of the page and then choose More Options from the given menu

  • Here, click on Safe and Blocked Senders from the Prevent Junk E-mail option of the settings page

  • Now, you just need to click on BlockedSenders to start blocking a contact which is bothering you
  • Here, enter the email address of the contact you want to block in the box next to Blocked E-mail Address or Domain

  • And the final step is to click on Add to List to block the contact for sending you any more mails

You have learnt to block unwanted email senders, but we have a better alternative for Hotmail users. They can create a Junk Mail blocked list, so you will only receive emails from your known senders and contacts. You can learn it here.

How To Create A Junk Mail Exclusive Blocked List

  • First, sign in to your Hotmail account using the user name and password
  • Now, from the upper-right corner of the page, you need to click on Options, and then click on More options
  • Here, from the Preventing junk email, just click on Filters and reporting option

  • And, from the Filters and reporting, simply select the options Exclusive, and then click on Save button

  • This will keep your inbox free from junk mails

Note – Always make sure to avoid such spam and junk mail; they not just fill up your inbox, but you will also get the harmful virus and malware on your account and computer.

To know more information, call at Hotmail customer support service toll-free number.

Create Signature In Hotmail Account

Hotmail gives users a different feature to add or set up an email signature at the end of every email messages; this is one of the best ways to give your email a personalize appearance and share your contact information.

The email signature is the small piece of information on your mail at the end of your message which contains your name, business details, contact information, social networking contacts and some nice quote too.

Hotmail users can learn to create signature with your Hotmail account to give it a personal feel. Your contact information will be part of every email you send or reply from your Hotmail account. We have this step by step guide for Hotmail users to learn and understand the correct way to create an email signature.

How To Create Signature In Hotmail Account

  • First, go to and use your email address and password to log in.
  • After that, mouse over your name, located from the upper right hand corner of the screen.
  • This will open a drop down menu in front of you, here you need to click on Options button.
  • After that, click on Mail from the menu on the left side of the Options The Hotmail Options page appears on your screen.
  • And now, click the Message Font and Signature option, located below the Writing Email header.
  • Here, click the first drop down box above the Personal Signature which will open text box to select your choice of font.
  • Along that, you can also click the adjacent text box to change the font size.
  • Afterward, you need to click the text box placed below Personal Signature to put your cursor it the box.

  • Finally, once you have made the desired changes, just click on Save button to apply the changes.

Once you are done with the configuration part, then you can verify and review your signature by sending a test mail to your own email address. This will display the way your signature will look; and you will get the idea to update it if needed.

For further assistance, dial toll-free phone number of  Hotmail customer support service.

Manage Hotmail Account Login Issues in iPhone

iPhone users have the Mail app in their device to get it configured of their email conversation. Hotmail accounts user who want to use their email account directly from their iPhone, can configure it and get all mail with a single tap.

Here some users find it difficult to get the account configured and login to their Hotmail account. We have these quick guides for Hotmail users to get the account configured properly. There are two ways; one is automatically configuration and another is manual set up.

Learn how to automatically setup your Hotmail account with iPhone

  • Start from your iPhone’s home screen
  • Then, go to Settings > Accounts & Passwords and tap on Add Account 8 pt
  • In case, you have iOS 10.3.3 or earlier then go to Settings > Mail > Accounts and tap on Add Account option given there
  • Now, you need to tap your Hotmail from the list
  • Now, you need to enter your email address and password of your Hotmail account
  • After that, tap on Next button and wait for Mail to confirm your account
  • Here, you need to select information from your email account, like Contacts or Calendars, which you want to sync with your iPhone
  • Here, you need to tap on Save button
  • You have successfully configured your Hotmail account on your iPhone

This is the easiest way to get your Hotmail account on your iPhone using the Mail app. It is the automated method, so you don’t need to do the configuration of Server Settings; just the complete email address and password is needed.

In case, you want your account get configured manually; then you need to follow these steps carefully. Meanwhile, you need to arrange the IMAP or POP settings of your service provider to use here.

Learn how to manually setup your Hotmail account with iPhone

  • Start from your iPhone’s home screen
  • Then, go to Settings > Accounts & Passwords and tap on Add Account 8 pt
  • In case, you have iOS 10.3.3 or earlier then go to Settings > Mail > Accounts and tap on Add Account option given there
  • Here, you need to enter your name, email address, password, and a description for your account accordingly
  • After that, tap on Next button
  • Here, you need to choose IMAP or POP for your new account
  • And then enter the information for Incoming Mail Server and Outgoing Mail Server accordingly
  • Then tap on Next button
  • If your email settings are correct, tap on Save button to complete the process

After these steps, you will not able to manage your Hotmail account in iPhone, then you can call to experts at toll-free Hotmail customer support number. Experts will guide you step by step.

Organize Emails In Hotmail Account

Who likes the untidy and messy inbox!

Hotmail account users daily get 100s of emails in their inbox and they don’t find much of time to have a look on each message and reply it. And, the emails piled up daily with some more 100 odd emails.

What could be a way to get rid of the messy inbox and get rid of the last minutes hurdle to search your email; the solution is to organize your inbox. This the best way you can organize your inbox and get all mails in specific folder to save your time and efforts for search in the last minute.

There are multiple ways to manage your messages and inbox; you can choose accordingly and give your inbox a decent look. The first method is to sweep or delete such emails, which are of no use. You can learn it here.

Use Sweep To Organize Emails In Hotmail Account

  • Sign in to your Hotmail account.
  • Then, select an email from the sender whose messages you want to delete or have no use.
  • Here, from the menu bar, click on Sweep button.

  • Now, you need to select the option that matches how you want to handle emails from the selected sender.
  • And, then select Sweep to perform the selected action.
  • That’s all.

The emails or conversation you feels that needs to be useful in future or you want to keep them forever, you can use the Archive option. The Archive folder is the best way to keep all your important mails at a single place.

Use Archive To Organize Emails In Hotmail Account

  • First step is to sign in to your Hotmail account.
  • After that, select an email you want to mark as archive.
  • And then, click on Archive button.

  • Your email will be send to the archive folder.

You can use the MOVE-In feature to keep your all mails at a single place which you feel that belongs to a single communication or sender. These are the easy steps to learn it.

Use Move-To Organize Emails In Hotmail Account

  • Start with signing in to your Hotmail account.
  • After that select email from a specific sender to move all emails received from that particular sender to another folder to organize them.
  • Now, select Move to > Move all email from option.

  • Then, choose Move to <Select folder> and select one of the available folders.
  • Finally, choose OK > Move all to initiate this process.

When you have an organized email inbox; you can easily identify your important mail and reply it.


Read more@ Hotmail customer support toll-free number 24/7